Current situation of archive management

✔️ Paper archives and electronic archives cannot achieve unified management
✔️& nbsp;The classification, numbering, and cataloging of archives are complex, and organizing archives is very difficult
✔️& nbsp;The use of personal computers for file management can easily lead to data loss

Difficulty in organizing archives

✔️ Incomplete collection of various departments, projects, contracts, and materials
✔️ The expiration of archives cannot be reminded, and the difficulty of destroying archives is enormous
✔️ Archive statistics are conducted manually, which poses a high level of difficulty and there are limitations to the accuracy of the statistics
The phenomenon of incomplete and inaccurate calculation information

Chaotic archive management

✔️ Viewing and borrowing important archives can easily lead to leakage
✔️ Physical files are prone to loss or damage
✔️ No system backup mechanism ensures the security of archive data

Archive management security
Difficult to guarantee

✔️ The location of paper archives is difficult to record and may change, making it cumbersome to search for them
✔️ The manual query speed of massive and multi category paper archives is slow and inefficient
✔️ The registration of archive borrowing has a huge impact on the query work, and if the registration is not clear, it will have a huge impact on the borrowing query

Archive inquiry work
Complicated and cumbersome

Business Process Diagram

Automated archive collection

✔️ Provide standard API interfaces to integrate with heterogeneous systems such as OA, PLM, ERP, HRM, etc. to automatically collect archive data information, achieve automatic capture, integration, and storage of archive data
✔️ Support manual input and batch import of archive data, connect to a scanner, and directly scan and input paper archives into the system

Usage scenarios

Archival appraisal

✔️ Support the appraisal of archive value and retention period
✔️ Support four property detection of archives, detecting the authenticity, integrity, availability, and security of archives. The detection items can be flexibly set and a detection report can be generated

Archive organization

✔️ Customizable whole file, file classification, custom file metadata information, and automatic generation of file numbers
✔️ Support flexible grouping, establishment, and dismantling of archives
✔️ Electronic archives can be uploaded to achieve synchronous management of electronic and paper archives
✔️ Support printing and outputting information such as the spine, cover, exam preparation form, and case file directory of the archive box

Archive retrieval and utilization

✔️ Multiple archive retrieval methods, supporting full-text electronic document retrieval function
✔️ Through efficient retrieval methods, quickly locate the location of archives within the scope of archive permissions, with high retrieval efficiency, accurate retrieval, and saving archive search time

Archive appraisal and destruction

✔️ Catalog printing function: Provides national standard printing catalog formats, and can also create various printing catalogs according to users' actual needs

Archive borrowing

✔️ Implementing a networked archive borrowing method, users can submit electronic or physical archive borrowing or extension applications through the archive system, and archive administrators can also follow up through the system to complete archive borrowing across regions and times

Usage scenarios

The system logs the operations in the archive system, including searching, borrowing, downloading, viewing, and related IP and operation time information, to meet regulatory and design requirements

User operation log

A

✓

Flexible authorization for different roles, file confidentiality authorization, and custom dynamic watermarking; It can integrate an anti leakage system to achieve on-site encryption and comprehensive online and offline control

System security control

B

✓

According to different industry standards and requirements, the processes, complete records, metadata, and file numbers within the archive system can be customized and configured as needed

System customization function

C

✓

Provide rich and mature API interfaces for integration with business systems such as OA, CRM, HR, ERP, etc., to achieve file archiving and archive data transmission

System integration

F

✓

The system provides relevant archive data statistics and analysis, including archiving, lending statistics, etc. The statistics provide detailed data corresponding to charts and data tables, making it easy for administrators to grasp the archive management situation

Data statistical analysis

E

✓

Integrate OCR recognition software to generate dual layer PDF files, which facilitate visual archive retrieval and archive element extraction

OCR recognition

D

✓

Customer Case

Shenyang Fuchuang Precision Equipment

Duofuduo New Materials Co., Ltd

Zhejiang Zhongjing Technology Co., Ltd

Guangzhou Zengxin Technology Co., Ltd

Guangxi Huaxin Zhenbang Semiconductor Co., Ltd

Wuhu Changxin Technology Co., Ltd

Yuyue Medical

Zhongnong Lihua Biotechnology Co., Ltd

Southern Wind Turbine Co., Ltd

Jilin Zhengda Food Co., Ltd

Guangzhou Huayin Health Technology Co., Ltd

Hefei Yuexin Semiconductor Technology Co., Ltd

I guess you may have the following questions now:

  • What can you do
  • How much does it cost
  • How long does it take
  • What do I need to do
  • What information is required
  • How is the after-sales service
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