Follow the Implementation Measures for the Construction of Digital Archives

Building an archive management platform that integrates library and document management

Overview of the Plan

The solution for enterprise digital archives is aimed at customers from different industries such as enterprises and institutions. Based on the evaluation standards of enterprise digital archives, it adopts the design concept of top-level design, big archive view, open archive information system reference model, and full lifecycle management of electronic files. It covers infrastructure construction, electronic archive management system construction, digital archive resource construction, institutional standardization construction, and security and confidentiality system construction, realizing the full lifecycle management of archives collection, management, preservation, and utilization. It is compatible with non domestic and domestic software and hardware environments of various ecosystems, and provides a new information management of archives for group enterprises, government agencies, political and legal system units, enterprises and institutions and other customers

Evaluation Standards for Enterprise Digital Archive Room

01 Infrastructure Construction

Computer room construction, network facilities, hardware equipment, basic software, and other facilities (digital processing sites, electronic reading rooms)

Meet key business processes such as receiving, organizing, storing, utilizing, identifying, compiling, auditing, tracking, and system management of enterprise electronic archives, as well as auxiliary archive entity management functions

04 Construction of Electronic Archive Management System

1. Digitalization of traditional carrier archives
2. Electronic file archiving
3. Specialized database construction

We must strengthen security management, comply with relevant confidentiality regulations, and have complete security equipment configuration; Strictly control the scope of information resource utilization, establish a rigorous system for information release and review, and strictly control data access permissions. It is necessary to develop comprehensive management standards for data reception, transfer, and destruction, as well as backup standards

03 Construction of Security and Confidentiality System

1. Institutional construction

2. Standard specification construction

1. Ensure the implementation of relevant funds

2. Actively carry out the training of professional skills and information technology skills for personnel in the archives department, as well as the introduction of archive talents